Can a Bill of Sale Be Written on a Piece of Paper

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A bill of sale is a legal document that confirms the transfer of a vehicle's title from a buyer to a seller. It is often required past your country to be filled out properly and submitted, by the buyer of a vehicle as part of the registration process, to the local section of motor vehicles (DMV).^[1] A nib of sale will contain information well-nigh the buyer and seller of the vehicle, the specifics about the transaction and transfer of ownership, a description of the vehicle, as well as whatever other information your state may require. Well-nigh states will have an official bill of sale form you can fill up out. Nevertheless, if you lot want to include actress information, or if your state does not offer a form, y'all can also typhoon your own bill of auction.

Sample Sales Contract and Disclosure Annex

1. 1

   Track down your land's laws and regulations regarding bills of sale. After you buy a vehicle, yous will demand to fill out a bill of sale and submit it to the DMV, as part of the vehicle registration process, in lodge to show you own the vehicle.^[two] If you lot are choosing to typhoon your own bill of sale, you will need to make sure it complies with your country'south laws and regulations. States regulate these documents because they are used for official purposes (i.e., to register your vehicle).^[iii]

   • To find out if your state regulates bills of sale, behave a full general internet search for "[your state'due south] bill of sale regulations". Look for authorities websites and links to statutes and regulatory guidance documents.
   • If you lot exercise not take permanent access to the cyberspace, you can visit your local constabulary library and ask for help. Law librarians are well-trained to help you observe books and other materials on specific legal topics. When yous become to the library, ask a librarian if they can help you find laws relating to vehicle registration and certificates of vehicle title. Let them know you lot are looking for information on bills of sale.

2. 2

   Analyze the legal requirements set out in your state's laws and regulations. Once y'all find the applicable laws, wait through them to determine what will have to be included in your bill of sale. This stride is of import and, if yous miss a requirement, your bill of sale could be rejected past the DMV. While each state will accept its own requirements, bills of sale volition generally have to have at least the following information:^[4]

   • The date of the sale
   • A description of the vehicle (e.one thousand., make, model, VIN, and manufacture yr)
   • Your name and address (every bit the buyer)
   • The seller'southward signature and address.

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3. iii

   Draft an introduction. After compiling a list of all the things that need to be included in a neb of sale, you can start drafting. If at all possible, use a computer. Start by giving your certificate a title (e.yard., "Bill of Sale"). Direct beneath the title, write an introduction that gives context to the document and presents the transaction that took identify.

   • For example, your introduction might state, "Seller is selling, transferring, and delivering the beneath vehicle to Buyer."^[5]

4. iv

   Place the parties. Within the introduction, or directly later on, you need to define who the heir-apparent is and who the seller is. These are the parties to the bill of sale so they demand to be described in as much detail as possible. While every state will have dissimilar requirements, yous should ever include:

   • The seller's total proper name, address, and phone number.
   • The buyer's (your) full proper name, driver license number, address, and phone number.

5. v

   Detail the date of the auction and the buy price of the vehicle. The next sentence of your beak of auction should describe the sale that has taken place. Yous need to include at to the lowest degree the date the vehicle was purchased and the toll you paid to purchase it.

   • If the vehicle was gifted to you, you need to state this. In add-on, you should bespeak what the parties perceive the value of the souvenir to exist (i.e., how much you lot think the motorcar is worth).^[6]

6. 6

   Describe the vehicle. In a new paragraph, the car needs to be described in enough particular that the DMV can accurately link the particular bill of sale to the vehicle y'all are trying to annals in your proper name. If the vehicle description is also vague, the DMV will not be able to process your neb of sale for registration purposes. While each state will require different information, you should always try to include the vehicle's:^[7]

   • Brand
   • Model
   • Vehicle Identification Number (VIN)
   • Model year
   • Twelvemonth of industry
   • Type of body (eastward.m., pickup, sedan, SUV)
   • Number of cylinders

7. 7

   Include an odometer reading. Federal and country laws crave the seller to disclose an accurate odometer reading to you when they transfer buying of the vehicle. Because the transfer document is normally a nib of auction, this is where the odometer disclosure usually takes place. In addition to leaving space for the seller to write in the odometer reading, you should also include a certification for the seller to sign or initial, which will state that the odometer reading is authentic.

   • For example, you lot might draft a provision that states, "Seller certifies that the odometer reading is [put mileage here], and that this reading reflects the actual mileage. Providing a faux statement may result in Seller being fined and/or imprisoned."

8. 8

   Draft any other information yous want to include in the document. Depending on the complication of your transaction, yous may choose to include other information in your pecker of sale. Usually, sellers and buyers will hold to certain warranties, which are promises and assurances about the history of the vehicle and its status.

   • In addition, some bills of auction are drafted and provided to a lender as security for a loan. If you are in this scenario, your beak of sale will need to include language making it clear that information technology will not become effective unless y'all default on your loan. For example, this type of provision might exist necessary if you ask a banking concern for a loan and the banking company requires you to use your automobile as collateral on that loan.^[8]

9. 9

   Leave space for signatures. At the bottom of the bill of sale, brand sure yous get out lines where both y'all and the seller tin sign and date the understanding. While most states only crave the seller to actually sign the nib of auction, it is always skillful exercise to have the buyer sign likewise.^[9]

10. 10

    Get the bill of sale notarized, if required. If your country requires you lot to get bills of sale notarized, you will need to hold off on signing the agreement until you are in front of a notary.^[10] Notaries tin can be institute at most banks, constabulary offices, and even a lot of nonprofit organizations. Once in forepart of a notary, yous and the seller will sign the bill of sale and the notary will acknowledge the signatures.

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1. ane

   Obtain a beak of sale grade. In most circumstances, you lot will be able to fill out a simple neb of sale form instead of drafting one from scratch. State DMVs and transportation departments will ordinarily make forms available that include all of the required information. Talk with the vehicle'southward seller and make up one's mind who will obtain the nib of auction course. If you demand to become the form, you can exercise so in the post-obit ways:

   • Beginning y'all tin navigate to your country's DMV website and download the class from there. Generally, every state will have a place online where you can find forms. Wait for the vehicle bill of sale form.
   • If you exercise not have consequent access to the internet, you lot can phone call your local DMV office and ask them to send the pecker of sale grade to y'all.
   • If yous are most your DMV, you lot can visit the part in person and option upward a pecker of sale form as well.

2. two

   Fill out the required information. Once you get a copy of your applicable pecker of sale form, you will need to fill up information technology out with the seller of the vehicle. Work through the form and fill out everything accurately and completely. Do not exit anything blank unless the form says it is adequate. While each state form will differ in substance and layout, they will all usually ask for at least the following information:^[eleven]

   • The vehicle'south description
   • The names of the heir-apparent and seller
   • The date the transaction took place
   • How much the vehicle was sold for
   • Whether the vehicle transfer was a gift
   • The seller's address and contact information
   • The buyer's address
   • The seller's signature

3. 3

   Add an annex if you demand to include additional information. If your state has a class, it may not include all of the information y'all want to include. If this happens, y'all can usually attach a piece of paper, known as an addendum, to the bill of auction form. Some states may even have certain annex forms for particular situations. For instance, in Vermont, if the vehicle you are buying is nine years sometime or newer, you and the seller must attach an odometer disclosure argument. This argument asks the seller to certify the vehicle's mileage and it must be signed by you and the seller.

4. iv

   Have each party sign the bill of sale. Later on you make full out the bill of sale and all required or discretionary addendums, yous and the seller demand to sign in the necessary places. Most states only require the seller to sign the bill of sale, only both parties might do it anyway. Additionally, you and/or the seller may have to sign one or more addendums. Brand sure you read the course directions advisedly so every party signs the in the correct places.

5. 5

   Requite the original bill of sale to the buyer. The bill of auction is not just a document that evidences the sale of a vehicle, information technology is also an official certificate that must be submitted to the state. Therefore, you (the heir-apparent) will demand to obtain the original bill of auction once information technology has been filled out. This original document will need to be filed with the DMV when you lot annals the vehicle in your name.

6. vi

   Go on a re-create for your records. Before yous file the bill of sale, make copies for the seller and yourself. This document is your master slice of evidence proving a transfer took identify. You will need it in case in that location is a dispute between y'all and the other party.

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